Online collaboration
There is no question that we live in a small world. In my work in the justice field, I collaborate with work teams that are spread all over the US, and sometimes the world. In order to work on reports, drafts and other files, we use online collaboration tools that enable us to post files, edit, save versions and notify users when changes are made.
In my own website, JusticeServed.com, we use a cool "projects" application built by the talented Carter Fleming of Gold Dog Design. Carter uses a programming language called Cold Fusion that allows the website owner to perform all sorts of administrative chores "behind the curtain" without having to hire a 12 year old child to serve as your webmaster. The projects page is hidden behind an Intranet where authorized users have to log in and gain access with a password. Even then you can designate who is allowed to see and participate in a particular project, so users only see those projects they are a part of.
I'm now working on a collaboration with the IJIS Institute to update their Pre-RFP Toolkit that justice agencies use to buy technology (an RFP is a Request for Proposal). The IJIS collaboration tool is even cooler than mine. They, too, use an Intranet where only authorized users are allowed in, but instead of posting a file, the documents we're working on are stand-alone website pages. When the 6-person team makes changes, it is done by "right clicking" over the area needing edits and adding "comments."
IJIS then uses an RSS feed to the project team can "subscribe" and be informed of changes made by other team members. RSS is Rich Site Summary, or Really Simple Syndication – a lightweight XML format for distributing news headlines and other content on the Web.
Engaging the world outside of the North Coast is necessary in order to make a decent living and bring in outside revenue. However, traveling in and out of Eureka is a major inconvenience, and during severe storms it's downright impossible. Using online collaboration tools is a great way to "telework" without leaving the comfort of your own home.
Incidentally, we used these GoldDogDesign.com collaboration tools to build the Redwood Technology Consortium into a credible "virtual" organization where organizational formation documents, minutes, Tech Beat draft articles and all sort of business files are kept and shared in the Ethernet.
Hey, when it works well, tech can be very powerful. I'll save other blog postings for comments about when it doesn't work well.
Chris Crawford
www.justiceserved.com